ECHO II: Traditions in Transition is a European cultural project, co-funded by the Creative Europe programme of the European Union, and implemented by the non-profit organisations Inter Alia (project leader), SFERA INTERNATIONAL (project partner), Open Space Foundation (project partner), Pro Progressione (project partner), Balkans Beyond Borders (project partner), and the small-medium enterprise PostScriptum (project partner), with the aim to:
- Enhance new artistic creation;
- Highlight and renew European local traditions through contemporary artistic creation,
- Help artists, GLAM professionals and cultural operators gain more knowledge, experiences and professional opportunities through mobility and educational activities; and
- Trigger local communities to self-reflect, and hence, re-conceptualise and revitalise their own traditions within the framework of European cultural heritage.
In order to empower and inspire artists and local communities, and otherwise operate successfully, we -the project consortium- collect and process personal information.
Whether you are an employee, applicant, participant, volunteer or otherwise, we will treat your personal information respectfully, confidentially and in compliance with the General Data Protection Regulation. This privacy statement offers an explanation of how and why we process your personal information.
Which personal information we process is dependent on your relationship with the ECHO II project and consortium. We exclusively collect and process the information that is necessary and relevant to your relationship with us, and the specific purpose for which the information is processed. This generally means that we collect the following information:
- When applying for an art residency, a volunteering or paid position, we may process your name, address, date and place of birth, nationality, gender, contact details, portfolio, work history or CV, cover letter, photo, degrees and certificates and interests.
- As our art residency participant, volunteer, collaborator, or employee, we will additionally process your ID / passport, bank account information, social security number, medical situation, and emergency contact details. During employment, we will process relevant information such as performance evaluations and absence frequency.
- If you are an event participant, we may process your name, gender, age or date of birth, country of residence, contact details, the organisation that you are part of and your position, as well as your previous engagements with us.
- By visiting our website, we may process technical data of your device used, such as the IP address and your browsing activity (see below).
- In any case, we may process the content of our communication (by any means) with you as well as your relationship to us and your previous engagements with us. In addition to the information listed above, we may collect and process other types of necessary and relevant information, dependent on your relationship with us.
We lawfully collect and process your personal information for a legitimate purpose depending on your relationship with us.
- When you are applying for a paid position, your information is processed with your consent, and is used to assess your application.
- As an employee, collaborator, or volunteer, your information is processed on the basis of the employment or volunteering contract in order to maintain the employment or volunteering relationship.
- When participating in an art residency or an event, your information is processed with your consent, and is used to register you as an artist-in-residence or participant, manage, communicate and diffuse the art residency or the event, and maintain a record of your relationship with us.
- When visiting our website, your information is processed on the basis of our legitimate interests to continue to improve the website’s functionality, efficiency and presentation.
In case you enter into a contractual agreement with us (employment, art residency or volunteering), providing personal data to us is a necessary (and often legal) requirement for such an agreement. It will not be possible to enter into a contractual agreement without the requested personal data. Please note that we may additionally have a legal obligation to process certain information (e.g. for tax purposes).
If we intend to use or share your data for purposes other than those described here, we will inform you about this intention. We will only use your data upon your approval and/or if it is necessary to perform agreements.
We automatically collect log data and device information when you access and use the ECHO II website. Collected information includes: Internet protocol (IP) addresses, date/time and url stamp. This information is accessed solely for the scope of debugging website issues.
If you contribute images to the website, you should avoid contributing images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
A cookie is a small data file that websites can write to your hard drive when you visit them. A cookie can contain information, such as a unique user identifier, that the website uses to track your visit. Many people worry that cookies threaten individuals’ privacy and might affect their own computers’ functioning. While they can be used in all kinds of ways by server-based applications, they pose no risk to you as a user.
Our website uses some cookies in order to improve website experience. None of these cookies contains personalised data, obtains information about your system, or adds you to any mailing lists. You can read more about cookies below, and some general information about cookies can be found here.
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You can manage cookies by checking the settings for each browser you use. If you have disabled cookies on your computer, access to some areas of this website may be restricted.
We will not share your personal data with third parties without your consent, unless we are legally obliged to do so, or in case we have contracted a third party to process personal data on behalf of the project consortium (processors).
When we contract the services of a processor, we demand a high level of data protection standards. Processors may only process your personal data for the specific purpose for which your information is processed, on the basis of our instructions.
We may share your personal data in response to a law enforcement request, or in case it is in the legitimate interest of yourself, the project consortium or a third party. For instance, when registering for an event, we may (be required to) share your personal data with security or government organisations for security purposes.
We don’t store your personal data longer than is necessary or required by law.
- Applications are erased after the completion of the project and its auditing period (unless you consent to keeping your information for future engagements).
- Personal data of employees, collaborators, artists-in-residence and volunteers are erased after the completion of the project and its auditing period, with the exception of information that is legally required to be kept for more calendar years (e.g. for tax purposes).
- Event registrations and related personal data are erased after the completion of the project and its auditing period (unless you consent to keeping your information for future engagements).
- For users that register via third party contact forms (if any), we store any personal information provided in a database. Data is stored till project scope or participation has ended.
Under the conditions stated in the General Data Protection Regulation and at your request, you have the following rights in respect of your personal data processed by us:
- Access: We will supply you with information regarding the processing of your personal data (at no cost).
- Rectification: You may rectify, complete or add a supplementary statement to your personal data.
- Erasure: We will erase your personal data without undue delay.
- Restriction of processing: You may restrict us from further processing your personal data.
- Objection: You may object to the processing of your personal data on the basis of our legitimate interests.
- Data portability: You may request to receive your personal data from us. For example, if you applied for an art residency, you can request to receive a file of the personal data we hold about you, including any data you have provided to us.
- Withdraw consent: In the event that your personal data is processed by us on the basis of your consent, you may withdraw your consent for further processing.
Please note that due to administrative and legal obligations (e.g. ongoing contractual relationship, tax purposes etc.), or for security purposes, we may not be able to erase all of your personal data. When such a legal obligation or security purpose expires, then these rights may be fully exercised. You will of course be notified of this.
We respect your privacy rights. In order to exercise your rights, please contact us by emailing firstname.lastname@example.org.
In the event that you are not satisfied by the handling of your personal data by us, please contact us by emailing email@example.com, and your complaint will be addressed confidentially.
We take appropriate technical and organisational security measures to protect your personal data. Access to your personal data is restricted to persons with a relevant position or assignment at the project consortium.
As far as the website is concerned, we use exclusively secure connections (https) to encrypt the communication for visitors. We also make use of all data security measures implemented by Papaki (our hosting provider).